Troy University Sponsored Program Accounting

Cost Transfers

A cost transfer is the reassignment of an expense to a sponsored project after the expense was initially charged to another sponsored project or non-sponsored project.  Cost transfers include reassignments of salary, wages, and other direct costs.

The University is committed to ensuring that all cost transfers are legitimate and are conducted in accordance with sponsor terms and conditions, regulations and University policies.

Transfers of costs to any sponsored project account are allowable only where there is direct benefit to the project account being charged.  An overdraft or any direct cost item incurred in the conduct of one sponsored project may not be transferred to another sponsored project account merely for the sake of resolving a deficit or an allowability issue.  Cost transfers should not be used as a means of managing awards.

Transfer invoice should be used to prepare any cost transfers.  Transfer invoice should be signed by PI.


Troy University Sponsored Program Accounting