NOTE: Because of the University Activities Committee and the Student Publications Board operate under special charters, they are exempt from the policies governing standing committees and councils.

 

Limits of Membership
A Faculty member should serve on no more than three standing committees at any one time. Exceptions may be essential but should be documented.

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Committee Chairs
A Faculty member should not serve as chair of more than one standing Committee at any one time. Exceptions may be essential but should be documented.

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Part-time and Adjunct Faculty
Part-time and adjunct faculty members may serve on standing or ad hoc committees only when documentation exists to demonstrate that such service is appropriate.

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Appointment, Replacement and Removal
Faculty members will be notified in writing of appointments to Standing Committees. A roster of names of members of all committees will be published by the Senior Vice Chancellor for Academic Affairs. Written notice from the Committee Chair and appropriate approval are required for the removal of a Committee member. [Note: For unexpired terms of elected committee members, replacements must be elected. For unexpired terms of appointed committee members, the dean or division head will recommend to the Senior Vice Chancellor for Academic Affairs or appropriate Vice President the replacement to complete the unexpired term. Written notice and appropriate approval are required for all replacements to Standing Committees. Partial terms will be treated as full terms
when determining eligibility for reelection or appointment.)

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Student Committee Members
Student Committee members recommended for appointment by the SGA President shall also be reviewed and approved by the Senior Vice Chancellor for Student Services and Administration.

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Faculty Committee Chairs
A Committee Chair may be elected or appointed by the Chancellor depending on the nature and purpose of the committee. Whenever it is logical and feasible, elected committees shall be chaired by a faculty member, not by a member of the professional staff or administration.

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Term Length and Rotation
The beginning date for appointments will be August 1 and the ending date will be July 31.
Term lengths on all university-wide standing committees will be three years. One third of each committee's membership will rotate off each year in accordance with the procedures of the Constitution of the Faculty Senate (now Senate) adopted in March of 2005.

Committee members are eligible to be re-elected or re-appointed to one three year tern. After two consecutive terms, the member must remain off the committee for the equivalent of one three year term before re-election or re-appointment.

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Annual Review of Standing Committees
All Standing Committees shall be reviewed annually and not later than 15 April of each year by the Faculty Senate in consultation with the appropriate Senior Vice Chancellor(s) to recommend to the Chancellor whether or not a particular committee is functioning or should be dissolved.

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Committee Deliberation
Faculty members, professional staff members, and other University employees may request an appearance at a regularly scheduled meeting of a standing Committee, ad hoc committee, or council which is considering a matter of general professional concern.

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Action on Committee Recommendations
The Chair of a Standing Committee shall be notified of the action taken on all recommendations submitted by that Committee. In turn, the Chair shall communicate the action taken to the members of the Committee.

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Election of Committee Chairs
Most Standing Committees and some Councils elect the Chairs; however, certain exceptions may be made.

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Term of Elected Chairs
An elected Standing Committee Chair normally serves as Chair no longer than two consecutive years. In some cases, there may be a need to allow an elected Chair to serve additional terms as directed by the Chancellor of the University.

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The Chancellor and Standing Committees
The University Chancellor serves as an ex officio member of all standing committees and councils and in the absence of the Chancellor, a designated representative serves as an ex officio
member of all standing committees and councils.

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Willingness To Serve On Committees
All eligible faculty members are available for appointment or election to standing committees. Faculty are assumed to be willing to serve on committees as part of their responsibility to the University. To assist in committee appointments, faculty members will be given the opportunity annually to indicate any committees on which they would like to serve.

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Appointment to ad hoc Committees or Task Forces
Participation by faculty members on an ad hoc committee for a period of more than six months shall constitute service equal to that of appointment to a standing committee. The Senior Vice Chancellor for Academic Affairs will consult with each respective dean and the Faculty Senate when establishment of a significant ad hoc committee is anticipated. The Guidelines for Standing
Committees apply to all such temporary groups.

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Process for Selection of Faculty Representatives
The following process should be used to select faculty representatives:

  1. On March 15, the Senior Vice Chancellor for Academic Affairs will forward a list of anticipated vacancies in faculty representation for the next academic year, for each standing committee, to the Faculty Senate and each academic dean.
  2. As a part of the annual review of the University Standing Committee structure, the Faculty Senate will notify each School/College or Department, of the anticipated vacancies in their respective areas, or the faculty at large.
  3. Where a vacancy occurs, the appropriate Academic Dean and the respective Faculty Advisory Senate representative(s) shall work together to develop a list of faculty members to recommend to the Chancellor for appointment to the committees.
  4. The Academic Dean and Faculty Senate representatives should oversee the process of selection at the School/College level. On committees where all representatives are elected, the School/College should select a representative for the Committee vacancy, using a process for selection which affords all members of the college an opportunity for collegial input and participation. On committees where representatives are appointed directly, the School/College should submit a list of names for consideration for the identified vacancy. These names should be endorsed by the School/College, using a process of selection which affords all members of the School/College an opportunity for collegial input and participation.
  5. The Faculty Senate and the Dean shall consider faculty based upon their interest in the vacancy and shall request their consent prior to recommendation for appointment.
  6. Recommendations for appointment or service for the anticipated vacancies shall be forwarded to the Senior Vice Chancellor for Academic Affairs no later than June 1 each year. A final slate of faculty representatives, both elected and/or recommended for appointment, shall be forwarded to the Chancellor by July 1 for final appointment for the forthcoming academic year.

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Monitoring of the Guidelines
Monitoring of adherence to the Guidelines for Operation of Committees is the task of the Senior Vice Chancellor for Academic Affairs. The process should insure continued rotation of membership at specified intervals to promote breadth of faculty participation and renewal of committee vitality.

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Assignments of Administrative Support
Each Committee is assigned a specific senior administrative officer as a contact person in the university. This administrative officer should coordinate the transmission of recommendations or communications from the committee assigned to the appropriate source to facilitate a timely response to the committee.

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