Purchasing and Asset Management

Troy University’s Purchasing and Asset Management Department is a service function of the University. This department seeks to support Troy University in its mission to serve its student, faculty and staff population by facilitating the purchases of goods and services needed to meet both academic and non-academic goals and by maintaining an accurate documentation of assets for accounting and financial purposes on behalf of the University.

The Director of Procurement and Asset Management is responsible for the development of policies and procedures designed to create an efficient and effective purchasing asset management environment for the University. Staff members serve in an advisory and oversight capacity to assure that purchases are made in accordance with Institutional requirements, applicable state and federal laws and any other statutory guidelines that are inherent to the purchasing and procurement environment.

The goal of Asset Management is to insure that purchases, dispositions, and transfers are made in accordance with Institutional requirements, applicable state and federal laws and any other statutory guidelines that are inherent to the cash management environment for assets. The Purchasing and Asset Management Department relies on the Datatel accounting application to generate legitimate purchase orders from approved purchase requisitions when these are required by established Institutional policies and procedures in addition to generating paid voucher information which serves as the documentation for costs associated with asset purchases.

The department also relies upon Microsoft Access for database compilation of asset information. The information in the Access database substantiates the financial statement information for all campuses, including TROY Service Centers.

Juan Turner, MBA
Director of Procurement & Asset Management
Troy University
211 Wright Hall
Troy, AL 36082
334-670-3946
turnerj@troy.edu
Jessica Hasson
Purchasing & Asset Management Specialist
211 Wright Hall
Troy, AL 36082
334-670-3128
jlhasson@troy.edu

 

April Johnson
Purchasing and Asset Management Coordinator
211 Wright Hall
Troy, AL 36082
334-670-3402
acjohnson@troy.edu
Kathy Hale
Dothan Campus
501 University Drive
Dothan, AL 36304
334-983-6556 ext 1211
khale@troy.edu

 

Kimberly Montgomery
Troy Campus
211 Wright Hall
Troy, AL 36082
334-670-5759
kmontgomery@troy.edu
Sandy Montgomery
Montgomery Campus
344 Whitley Hall
Montgomery, AL 36103
334-241-9782
smontgomery55825@troy.edu

Some Purchasing and Asset Management forms are being processed using EchoSign. These forms are designated in the section below.

EchoSign offers an end-to-end solution by automating the entire process from the request for signature to the distribution and filing of the executed document. EchoSign instantly shows you what is out for signature, what has been signed, and when and by whom. All documents are converted to a PDF and automatically routed to all parties based on email address provided. Routing to departmental email addresses is done automatically based on what form is being submitted for approval, so there is no need to input a departmental email address. In addition, archival copies of all your signed contracts are automatically stored in your EchoSign account with no scanning, inputting or effort required.

EchoSign User Guide



Approved/Preferred Vendors

According to the State of Alabama Bid Law, any request for like or similar products and/or services which total $15,000 or more must be competitively bid. Therefore, purchase requests for like or similar items or items to like or similar vendors that cumulatively total $15,000 or more within a fiscal year period are subject to the competitive bid law.

All TROY University purchases of office supplies, furniture, air travel and car rental, promotional items, t-shirts, print management services, shipping, technology, and relocation services MUST be made using one of the below approved vendors. If you opt not to use an awarded vendor from the list below, a bid must be processed through the Troy University Purchasing Department. Please forward specifications along with three vendors to bids@troy.edu.

Click the bar below to expand the vendor category you wish to view.

Office Depot
TCPN Contract R141703
Expires 2/28/2018
Steve Mattingley
steve.mattingley@officedepot.com
334-590-1475
Staples
NJPA Contract #010615-SCC
Expires 08/01/19
Quincy Batie
Quincy.Batie@staples.com
888-224-3784 Ext. 4533

Quill Corporation
TCPN Contract R141704
Expires 02/28/2018
Christina Bennett
Christina.Bennett@quill.com
800-789-7020 Ext. 1425

If you have any questions concerning the above vendors or desire to use an alternate vendor, please contact Purchasing at (334) 670-3402.

VENDOR PROMOTIONAL ITEMS OR GIFTS — At times, office supply vendors offer free promotional items or gifts for office supply purchases that exceed a certain dollar amount or included specifically marketed items. Promotional items or gifts that cannot be used in the normal course of business within a department MUST be forwarded to the Purchasing Department for proper handling. A University employee is not allowed to take promotional items or gifts for personal gain or use.

All furniture vendors below are under the State Contract T390.

Knoll
Brian Mullins
bmullins@knoll.com
205-873-4306

Office Environments
Jerri Jordan
jjordan@officenvironments.com
205-443-8331
Business Interiors
Debbie Salter
dsalter@businteriors.com
334-303-0143

Business Interiors by Staples
Fred Cherwin
Fred.cherwin@staples.com
205-565-3950
Officeworks, a Kyser Company
Chris Dunn
cdunn@kyser.com
334-399-0659
US Business Products, Inc.
Davis Bishop
davis@usbpi.com
334-983-8735 ext. 122
334-714-3932 cell phone

 

Additional allowable furniture vendors can be located on the State of Alabama Purchasing website.

RFP# 16-061 expires 9/30/2019

ScreenTech
Shannon Collins
1-800-230-7010
(334) 792-7010
(334) 671-7196 (fax)
scollins@screentech1.com

Geiger
Kathy Walker
850-233-4816
850-233-4861 (fax)
kwalker@geiger.com
http://troy.brandingbygeiger.com
www.geiger.com

Communicorp
(Click on Troy University)
(user: Troyuser password: @trojan1)
Joy Hamilton
(706) 596-3062
(706) 464-4060
(706) 596-3040 (fax)
jhamilton@aflac.com

Logo Gram
Lynn Thames
407-320-1118
lthames@logogram.com

LogoBranders
Kevin Flaherty
334-277-1144
800-476-3167
kevin@logobranders.com


Point of Service, Event Materials, Exterior Displays, & Signage
(Retractable banners, yard signs, vinyl signs, flags, booth displays, etc.)

Geiger
Kathy Walker
1-877-701-0033
850-233-4861 (fax)
850-832-0908 (cell)
kwalker@geiger.com

Communicorp
(Click on Troy University)
(user: Troyuser password: @trojan1)
Joy Hamilton
(706) 596-3062
(706) 464-4060
(706) 596-3040 (fax)
jhamilton@aflac.com

Logo Gram
Lynn Thames
407-320-1118
lthames@logogram.com

(RFP# 16-061 expires 9/30/2019)

 

ScreenTech
Shannon Collins
1-800-230-7010
(334) 792-7010
(334) 671-7196 (fax)
scollins@screentech1.com

 

JNJ Apparel, LLC
Michael DiChiara
Cell: (334) 268-0081
Office: (205) 752-7740
Fax: (205) 752-5946
MDiChiara@JNJApparel.net
Communicorp
(Click on Troy University)
(user: Troyuser password: @trojan1)
Joy Hamilton
1001 Lockwood Avenue
Columbus, Georgia 31999
(706) 596-3062
(706) 464-4060
(706) 596-3040 (fax)
jhamilton@aflac.com
Boosters Inc.
John Wood
Office: (334) 263-4711
Cell: (205) 269-6888
john@boostersinc.net

To set up your department's shipping account, please contact the desired vendor below:

Fed Ex
E&I Cooperative Purchasing
Contract #CNR-01193, expires 06/30/2018
Steve Price
sprice@fedex.com
334-549-6509

UPS
NJPA contract #121511-UPS, expires 03/20/2017
Sharon Brewer
skdavis@ups.com

US Communities Contract 4400003732 expires 6/30/19

Ricoh US Direct/IKON
Jarrett Flint
jarrett.flint@ricoh-usa.com

All Technology purchases need to be approved by the Information Technology Department.
Donna Riley
670-3250
dcriley@troy.edu

United Van Lines
E&I Cooperative Purchasing
Contract #CNR-01257
Michael Einhorn
meinhorn@eandi.org
Armstrong Relocation
E&I Cooperative Purchasing
Contract #CNR-01257
Michael Einhorn
meinhorn@eandi.org

State of Alabama Contract #T400 for the period of 12/01/15 through 11/30/17.

Davis Direct
Emile Vaughan
334-277-0878
or
Ronnie Earles
ronnie@davisdirect.com
334-313-2968
Walker 360
Taylor Blackwell
taylor@walker360.com
334-832-4975 Ext. 213
Wells Printing
Kevin Wells
kevin@wellsprint.com
334-399-3656
or
Jackie Pittman
jpittman@wellsprinting.com
334-281-3449